Policies and By Laws

The SOUTHWEST REGION of the Association of Unity Churches, Intl. (d.b.a. Unity Worldwide Ministries) is incorporated under the name of Unity Ministers’ and Teachers’ Conference of Southern California, Inc. These bylaws govern all regulations except as otherwise provided by statute or Articles of Incorporation.

BY-LAWS OF SOUTHWEST UNITY REGION

ARTICLE I

1.01 TITLE. The title of this corporation shall be as provided for in the Articles of Incorporation. For the purposes of these By-laws this corporation shall be referred to herein as “the Region.” The Association of Unity Churches, Intl. shall be referred to as “The Association”.

1.02 PRINCIPAL OFFICE. The principal address for the transaction of the business of the Region shall be:

Southwest Unity Region

2245 E. Colorado Blvd. #104-305

Pasadena, CA 91107

The Board of Trustees is hereby granted full power and authority to change said principal address from one location to another. For the purposes of these by-laws the Board of Trustees shall be referred to herein as “the Board”.

ARTICLE II

2.01 PURPOSE. The purpose of the Region is to assist each other, mutually, in the conduct, operation, and management of the respective members’ Unity centers and churches through means of conferences, consultations, prayer, and education to further the teachings of Jesus Christ as taught and interpreted by Unity, and otherwise to initiate cooperative action for the betterment of the Unity Movement in Southern California, Southern Nevada, Arizona and in adjacent states requesting inclusion in the Southwest Unity Region.

2.02 PROGRAM. In support of this purpose, there will be called a regular annual meeting of the Region at such time and place as may be decided by the Board and there will be services and programs provided.

ARTICLE III

3.01 LEADERSHIP. We acknowledge Jesus Christ to be our leader and teacher, invisible though ever present, and His teachings our guide. In all things, we follow the inspiration and illumination of the Christ indwelling as taught by Him.

ARTICLE IV

4.01 QUALIFICATIONS. The membership consists of Unity Ministers, Spiritual Leaders serving in an approved Unity Ministry, Licensed Unity Teachers and alternative ministries in good standing with the Association, that reside within Southern California, Southern Nevada and Arizona. Unity Ministers, Spiritual Leaders serving in an approved Unity Ministry and Licensed Unity Teachers in good standing from adjacent states may also join the Region by requesting and receiving Board approval. Each member is entitled to one vote in the conduct of the Region’s business at membership meetings.  If the representative of an alternative ministry is not a credentialed Unity Leader; they must present, to the secretary of the Region, a letter of authorization from the alternative ministry, before being able to vote.

ARTICLE V

5.01 BOARD OF TRUSTEES. The affairs of the Region will be administered by a Board consisting of six (6) Trustees elected by the conference body, plus a Licensed Unity Teacher Representative elected by the Licensed Teachers of the Region, and a Regional Representative elected by the conference body. The Judicatory Representative is appointed by the Board and is not a voting member. The Board will meet annually during the Annual Regional Conference and as needed to conduct the Region’s business.

5.01A GENERAL QUALIFICATIONS OF LEADERSHIP FOR ELECTION TO BOARD

OF TRUSTEES.

  1. Desires to serve in leadership capacity and is in good standing with the Association.
  2. Has three years of field experience as a Minister/Licensed Unity Teacher
  3. Has one complete year or more of residence in the Region and currently resides in the Region.
  4. Furthers the work of this Region by his/her active interest, love and support and through regular attendance at Regional Conference.
  5. Upholds the spiritual purpose, vision and goals of the Region, and the highest interest of its membership.
  6. Has demonstrated capabilities and is willing to take assigned leadership roles.
  7. Supports this Region and the Association through prayer and finances lovingly given.
  8. Maintains loving, open communication with other Regional Officers and the ministers and ministries in the Region.
  9. Has the ability, time and prayerful commitment to fill the duties and responsibilities as outlined in the job description for Officers contained in the By-laws and Policies of the Region.
  10. Is on-line and available to respond to messages and phone calls regarding Regional business within 24-48 hours, under normal circumstances.
  11. Has the support of their board (ministers and spiritual leaders) or their minister (licensed teachers).

5.02 OFFICERS. Officers of the Region will consist of President, Vice President, Secretary, and Treasurer. All of these officers will be credentialed Unity leaders in good standing with the Association.

5.03 NOMINATING COMMITTEE. The President shall appoint a Nominating Committee of three members at least three months prior to the Annual Membership Meeting. The Nominating Committee is to be made up of Unity ministers, spiritual leaders and licensed teachers who are members of the Region. They will present a slate of best qualified nominees who are aware of the qualifications and responsibilities and have accepted the nomination. There will be two nominees for Regional Representative and at least one nominee for each Board vacancy. The Licensed teachers in attendance at the conference will nominate and elect their representative and an alternate.

The Nominee for each vacancy will be contacted and asked to prayerfully consider this leadership responsibility prior to acceptance of candidacy. The nominating committee shall carefully and prayerfully consider all aspects of the Board and the Region’s needs and consider the level of commitment which has been demonstrated by the candidates that it recommends. The conference body has the right to nominate additional candidates from the floor. Any nominee from the floor must be present at the time of the election and must indicate their willingness to serve and must meet the qualifications for Board service. All nominee(s) to the Board will be credentialed Unity leaders in good standing with the Association.

5.03A ELECTION. In all elections where there is more than one candidate nominated for one vacancy a written ballot is required and, in this event, a plurality will elect.

5.03B TRUSTEES.

  1. The elected Board will name the President, Vice President, Secretary, and Treasurer at its first meeting following the election. The highest ranking officer from the previous Board will preside at this meeting and, if requested by any member, the officers will be determined by a vote of the Trustees present.
  2. The Regional Representative will be the person receiving the highest number of votes for that position. The person receiving the second highest number of votes becomes the Alternate Regional Representative. The Regional Representative is a voting member of the Board. If the Board determines that the position of Regional Representative has become vacant for any reason, the Alternate Regional Representative will assume the duties of the Regional Representative and fulfill the remainder of the 3 year term before re-election. If the Alternate Regional Representative position becomes vacant then a new Alternate will be elected by the Board and will serve until the next membership meeting at which time a special election will be held for the purpose of electing an Alternate Regional Representative to serve the remainder of the 3 year term.
  3. The Licensed Teacher Representative is elected at the Regional Conference by the Licensed Teachers in the Region who are in attendance. The nominee receiving the second highest number of votes will be the Alternate Licensed Teacher Representative and will assume the duties of the Licensed Teacher Representative if the Representative is unable to perform the duties of the Office.

5.03C QUALIFICATIONS. The basic qualifications of the Regional Representative and the Judicatory Representative will be as defined by the Standards Team of the Association.

5.04 TERMS OF OFFICE. The term of office for all members of the Board of Trustees will be for three (3) years, not to exceed two (2) consecutive terms, with the exception of those fulfilling vacant terms. The Regional Representative will have no term limits, but will run for reelection every three years. All other Trustees, having served two consecutive terms, must step off the Board for at least one year before being re-elected.

5.04A VACANCY. In the event of a vacancy on the Board,

  1. In the case of a Trustee the remaining Trustees will elect by majority vote, as soon as practical, a person who meets the qualifications who will fulfill the remainder of the term of the person whose vacancy they are filling. S/he may then be elected to their own terms, not to exceed two consecutive terms or 6 years.
  2. In the case of the Licensed Unity Teacher Representative, the Board will accept the Licensed Unity Teacher Alternate Representative to fill the vacated Licensed Unity Teacher Representative position. S/he will fulfill the remainder of the term, no matter the length of time left on the term. S/he may then be elected to their own terms, not to exceed two consecutive terms or 6 years more.

5.04B REMOVAL. Any director may be removed from office by a majority vote of the membership at a regular or special meeting held in accordance with these bylaws. A Board member may be removed by a two thirds majority vote of the Board, if the member no longer meets the qualifications of Board member or is not fulfilling their job description. The remaining Trustees will appoint a replacement and that trustee will complete the term of the vacated trustee.

5.04C RESIGNATION. Any trustee may resign from office at any time during his/her term by submitting a written resignation to the President.

5.05 DUTIES AND POWERS. The Board will transact all financial business, set policy for the Region, provide for appropriate programs for its membership and bring before the conference body any suggestions and recommendations for pursuing the purpose of this organization as set forth in ARTICLE II of these Bylaws. It will report all actions taken at its meetings and furnish an accurate and current financial report to the regional membership. It will be specifically charged with the stewardship of the assets of this Region. It will conduct the business of the Region with the well being of its member ministers and ministries as its first priority. It will be responsible for the employment and performance of employees of the Southwest Region and will be empowered to terminate the employment of any employee.

In addition to the specified responsibilities listed below, other specific responsibilities may be listed in the Policies of the Region.

5.05A The President is the principle executive officer of the Region and the Chairperson of the Board and will preside at all meetings of the Board and of the corporate meetings of the Region. She/He will have the power to perform all duties incident to the office of the President. She/He will sign for the Region all corporate records, instruments, contracts, and conveyances on which the President’s name is required.

5.05B The Vice President will perform all the duties of the President in the event of the President’s inability or refusal to assume the responsibility. When assuming the responsibility, the Vice President will have all the powers of and be subject to all the restrictions upon the President. The Vice President will perform such other duties as may be assigned to her/him by the President.

5.05C The Secretary will keep, or cause to be kept, accurate and current minutes of all decisions made and actions taken by the Board. She/He will prepare and file reports and may be called upon to perform other duties as requested by the Board. The Secretary will keep, or cause to be kept, a current record of the terms of all Board members and supply it to the nominating committee. The Secretary will keep or cause to be kept a current list of the membership including mailing and email addresses.

5.05D The Treasurer will be accountable for all income and other assets of the Region. The Treasurer will maintain, or have maintained, an accurate set of records indicating all income and disbursements, the value of all equipment and other assets; she/he will pay, or have paid, all bills and compensations to employees promptly. Financial statements will be sent to the Board prior to all business meetings.

5.05E The Regional Representative will meet the qualifications as recommended by the Standards Team of the Association. She/He will be a voting member of the Board. The Regional Representative serves as a link between the Association, the Region, the ministers, and the ministries within the Region. He/she serves as a member of the Association’s Standards Ministry Team. He/she serves in the review process regarding the expansion of new ministries in the Region, and performs in other various capacities that help strengthen and expand the Unity presence within the Region.

5.05F The Licensed Unity Teacher Representative is an ex-officio and a voting member of the Board and attends Board meetings. The LUT representative may serve as an officer of the Board.

5.05G The Judicatory Representative is the “gatekeeper” of the Ethics Review System process of the Association. The Judicatory Rep is appointed by the Board and is not a voting member. The Judicatory Rep’s responsibilities are determined by the Association.

5.06 COMPENSATION. With the possible exception of the Regional Rep, the Board of Trustees will serve without compensation for their duties as Board members, but may be reimbursed for expenses of carrying out their duties. The Board may, with the approval of the conference body, determine adequate compensation over and above said expenses, to be paid to the Regional Rep on a monthly basis or as mutually agreed upon by the Board and the Regional Rep.

5.07 LIABILITY. Trustees may be reimbursed for the expense of litigation arising out of the performance of their duties as specified in the Articles of Incorporation and By-laws. No Officer or Board Member will have any liability whatsoever to any person in connection with their conduct of the affairs of the Region, or the management, investment, or disbursement of corporate funds, in the absence of fraud or gross negligence.

5.08 COMMITTEES. The President, authorized by the Board, may appoint a committee or committees for a specified purpose. A Board Member may serve on any committees, and have a vote on that committee. The committee may be dissolved by the Board at any time.

5.09 BOARD MEETINGS. Board meetings may be held in person or by phone conference as long as all members are notified of the meeting, a quorum (majority) is present, and minutes are kept. Board decisions may be made by email response as long as all members are notified and the decision is noted at the next meeting and included in the minutes.

ARTICLE VI

6.01 MEETINGS OF THE MEMBERSHIP. The Board has final approval of the time, the location and the program for the annual regional conference. A quorum will consist of not less than 15 members present and voting at any meeting of which all members have been notified at least fourteen (14) days prior to the meeting. Robert’s Rules of Order shall guide the conduct of member meetings.

6.02 SPECIAL MEETINGS. A special meeting of the Region membership may be called at any time by the President of the Region, by a majority vote of the Board of Trustees or by a petition signed by not less than 12 members of the Region and submitted to the President of the Board. The President shall respond to such a petition by calling a meeting within 60 days. Business transacted at a special meeting shall be confined to the stated agenda.

6.03 NOTIFICATION. Notification of a special meeting shall include the purpose, date, place and time of the meeting and shall be mailed or emailed to all members, at least fourteen (14) days prior to the meeting.

ARTICLE VII

7.01 SUPPORT. The Region will be financially supported by the Infinite Source of All Good through the tithes and offerings of its members, contributions from Centers and Churches, legacies, bequests, endowments, and/or surplus income from events sponsored by the Region.

7.02 EMPLOYEES. Any compensated employees of the Region shall be hired, supervised, and discharged by a majority vote of the Board. All compensation packages shall be by arrangement with the Board and held confidential. Supervision of compensated employees shall be defined in a manual on Policy and Procedures to be approved by the Board.

7.03 BOARD LIMITATIONS. No sale of real property owned by the Corporation will be made without the affirmative vote of at least two thirds of the membership present and voting at a conference or special meeting. Any contract or single expenditure exceeding $10,000 in a year, outside of the normal conduct of Corporation business, must have the approval of the majority of the membership at a conference or special meeting. Normal conduct of Corporation business includes employee and consultant agreements and arrangements for conference.

ARTICLE VIII

8.01 AMENDMENT. The By-laws will be amended by two-thirds (2/3) vote of members present and voting at the annual conference. All proposed amendments will be posted on the regional website at least fourteen (14) days prior to the beginning of a Conference where voting on the proposed amendments will take place. Email notification will be sent to all available member addresses.

ARTICLE IX

9.01 FISCAL YEAR. The fiscal year of the Region will begin on the first (1st) day of January of each year and end on the thirty-first (31st) day of December the same calendar year.

ARTICLE X

10.01 DISSOLUTION. Should this corporation dissolve, all assets remaining after the payment of debts of the corporation shall go to the Association of Unity Churches, a non-profit corporation organized under the laws of the State of Georgia for religious and educational purposes with headquarters located in Jackson County, Missouri.

10.02 ADOPTION. These By-laws will take effect and control the operation of the Region from the time and date of their adoption.

Karen Epps
SECRETARY

Lori Fleming
PRESIDENT

Date Adopted: AT THE REGIONAL BUSINESS MEETING OCTOBER 18, 2017.